Suppliers

We always want to give the best service we can to our customers. And one of the ways we do that is by choosing the best suppliers and partners to work with.

If you want to work with us, this page will tell you everything you need to know. That includes how you can apply to become a supplier with Yorkshire Housing, when our contracts renew and which framework providers we work with.

Want to become a supplier?

We procure around £100m each year across a range of goods, works and services from the suppliers we work with.

We work with different types and sizes of businesses – from SMEs to national companies and cover everything from door and window installation to pens and paper.

All of our opportunities exceeding £30,000 (inc VAT) get issued on our e-Tendering system. So, to get a notification when they go live make sure you're registered or if you're already registered, check your preferences are up to date. 

The tenders and quotes are open to all companies wanting to work with us, the system is free to use and it could also give access to opportunities outside of Yorkshire Housing too. 

A few tips on registering

• Only pick the categories and locations you're interested in applying for. The system auto-issues notices and will let you know about all the opportunities you register for. 
• Use a generic email address. The system won't know if an individual's on leave, sick or if they've left and we don't want you to miss out on anything being sent through. 
• Search the notices page once you've registered, you never know what opportunities you might find! 

What kind of goods, works and services do you work with suppliers to deliver?

The good news is we work with suppliers covering a huge range of goods, works and services. Some examples include:

• Repair and construction materials
• Utilities
• Ground maintenance
• Cleaning
• Office supplies
• Waste management
• Professional services and transport

We’ve also got a large investment programme covering building schemes, computers, communications and other IT equipment.

How do you carry out procurement?

If you're interested in working with us, you can register on our e-Tendering system at any time. You'll get a notification for all relevant tenders when we post them so you don't have to keep checking back. 

This overview of our procurement process will show you how we work in more detail, and if you’ve got any questions you can contact us too.

We also work with different frameworks, you can find them in the drop-down below.

I’m a potential supplier, what will you need from me?

The procurement frameworks will take you through any specifics we need for each tender. In general, we expect from you what we expect from ourselves – to give our customers the best service possible. You’ll need to take ownership and responsibility for the work you do and have a positive, can-do approach.

You’ll need to have some standard levels of insurance cover:

• • Employers’ liability £5m
  • Public liability £2m
  • Professional indemnity (if applicable) £1m

Your company will also have to:

• • Comply with the statutory obligations under the Equality Act 2010
  • Comply with the duties imposed by the Health and Safety at Work Act 1974
  • Comply with any other relevant legislation, in particular the duty of care (not only to your own employees but to other people such as Yorkshire Housing representatives and members of the public)
  • Comply with GDPR regulations where appropriate

Our supply chain must also not include the use of:

• • Child labour
  • Slavery, forced, bonded or involuntary labour
  • Human trafficking and exploitation

It’s really important to us at Yorkshire Housing that we have a positive impact on the working conditions of the people who’re working for us, whether that’s directly or indirectly. And we expect our suppliers and contractors to share that vision too.

Is there anything that would stop us being a supplier for Yorkshire Housing?

Your company wouldn’t be able to work with us if it:

• • Is in a state of bankruptcy, insolvency winding up, administration, receivership, composition with creditors or any equivalent state, or subject to relevant proceedings
  • Has been convicted of a criminal offence related to its business or professional conduct
  • Has committed an act of grave misconduct in the course of business
  • Is guilty of serious misrepresentation in supplying information required by Yorkshire Housing
  • Is not in possession of a licence to trade or not a member of the appropriate body where the law requires it.

How do you decide which supplier to appoint?

We either use a price-only or value-for-money assessment to identify the supplier/s who’ll provide the best solution.

• • A price-only assessment is usually used for low-priced, uncomplicated tenders based on tight input specification and is evaluated solely on price.
  • A value-for-money assessment (detailed as Most Economically Advantageous Tender in Public Contract Regulations) is based on a balanced review of quality and price.
  • A financial assessment of all bidders is undertaken on all tenders, where appropriate.

Our tender evaluation is strictly controlled and conducted objectively and impartially. The criteria types, groups and weightings will vary depending on the circumstances, you’ll find details of these in the tender documents.

During this process we may ask shortlisted bidders to give samples and/or demonstrate their products or services, and we may interview bidders too.